Discover the Modules That Power Your Practice
Visual-Eyes Software is more than a system. It is a complete, modular solution designed to support every aspect of your optometry practice.
Each module is purpose-built to streamline operations, improve patient care, and give your staff the tools they need to succeed. Start with the base module and add only the features that suit your clinic, building a system that grows with you.
With every tool fully integrated, your team can work efficiently, reduce errors, and deliver a seamless experience for every patient.
Base Module
Organize and Maintain Your Patient Base
Securely store, manage, and access your patients’ information with minimal steps. Highly detailed records and easy-to-update files keep all the data you need readily available.
Features:
- Family Grouping: Group patients by family to quickly view records, update addresses, and track services.
- On-Screen Summary Tabs: Instant access to appointments, notes, invoices, job orders, and linked documents.
- Comprehensive Record-Keeping: Track referral sources, family doctor contacts, and more, with detailed reporting.
- Custom Printing: Print labels, envelopes, and reports directly from Visual-Eyes to save time and improve workflow.
Invoicing Module
Accounting and Bookkeeping Made Easier
Simplify patient invoices, third-party insurance billing, and deposit tracking. Keep accurate financial records and generate extensive reports.
Features:
- Simplified Patient Invoicing: Create invoices from prescriptions and contact lens orders, track accounts, and accept deposits or split payments.
- Streamlined Insurance Billing: Manage third-party balances, clear multiple accounts in one transaction, and track owed amounts easily.
- Deposit, Credit, & Discount Tracking: Record payments, credits, and discounts in real time. Generate comprehensive reports on sales, payment methods, and more.
Scheduler Module
Customized, Accurate Scheduling
Create a fully customized schedule for your practice. Book appointments quickly and efficiently with recall tracking and detailed reporting.
Features:
- One-Step Booking: Schedule patients, access their history, and manage recalls in a single screen.
- On-Screen Recall Tracking: Keep all recall information linked to appointments to improve retention.
- Waiting List Management: Quickly fill cancellations with patients from the waiting list.
- Scheduling Reports: Monitor productivity, appointment types, cancellations, and new patient trends.
Dispensing Module
Manage Your Eye Gallery with Ease
Organize eyewear orders and control inventory to provide consistent patient experiences.
Features:
- Lab Order Management: Track orders, follow up on backorders, and manage warranties.
- Prescription Importing: Import prescriptions directly from exams to reduce errors.
- Inventory Control: Manage frames, track warranties, and generate reports quickly with barcode scanning.
Contact Lens Module
Keep All Contact Lens Information at Your Fingertips
Monitor orders, track inventory, and access patient data for accurate and efficient contact lens management.
Features:
- Comprehensive Tracking: Monitor orders, assign arrival dates, and manage inventory effectively.
- Contact Lens Catalog: Access detailed contact lens specifications, parameters, and pricing.
- Complete Patient Information: Import prescriptions or enter manually to ensure accurate lens fitting.
Examination Module
Customize Forms and Simplify Eye Exam Data Entry
Streamline exams with flexible forms and automated features while maintaining historical data for patient care.
Features:
- Import Results from Testing Equipment: Directly import data from popular equipment vendors.
- Auto-Generate Letters and Orders: Automatically create referral letters and job orders.
- Order Data Inputs to Match Exam Flow: Customize exam panels and layouts to suit your workflow.
- Access to Historical Data: Review patient history and track trends.
- Quick Data Entry: Use shortcuts and dynamic layouts to save time and reduce errors.
File Linking Module
Keep All Relevant Documents Organized and Accessible
Access Fundus photos, visual fields, OCT reports, and specialist reports instantly from any computer in your clinic.
Features:
- Reduce Paper Files: Store all documents digitally in one location.
- Save Time Searching for Documents: Quickly locate files by type or patient.
- Combine Paper and Digital Records: Scan and link external documents.
- Status Tracking: Monitor whether a file requires review, needs to be faxed/emailed, or is complete.
ToDo and Routing Module
Manage Patient Flow and Clinic Tasks with Efficiency
Ensure tasks are completed, and patients move smoothly through the clinic.
Features:
- Attach Tasks to Patient Files: Link tasks to patient records to track follow-ups and tests.
- Improve Internal Communication: Exchange messages with staff privately or office-wide.
- Monitor Patient Experience: Track patient time spent at each stage in your clinic and identify bottlenecks.
Visual Book
Empower Patients with Online Booking
Allow patients to book appointments anytime, with real-time integration into your schedule.
Features:
- Patients Choose What Works for Them: Show availability and allow self-booking.
- More Opportunities to Book: Integrate with your website, email, social media, and clinic listings.
- Book After Clinic Hours: Patients can select appointments 24/7 from the comfort of their own home.
Visual Connect
Increase and Optimize Patient Communication
Fully integrated two-way email and text messaging keeps patients informed and engaged.
Features:
- Send Appointment Reminders: Reduce no-shows with automated reminders.
- Connect Through Patients’ Preferred Method: Respect patient communication preferences.
- Automated Follow-Up: Gather feedback and improve patient experience.
- Electronic Recalls: Automate recall reminders with booking links via Visual Book.
Visual Forms
Save Time with Online Patient Check-Ins
Collect patient information before appointments to streamline reception and exams.
Features:
- Seamless Check-Ins: Patients update demographics, insurance, and consent forms from home.
- Multiple Sending Options: Forms sent via email, text, online booking, or appointment screen.
- Gather Insurance Information: Prepare staff to verify coverage before visits.
- Create Your Own Questionnaire: Customize forms to collect ocular history, frame preferences, or screening data.
